Account Payable Outsourcing
Individual – Other taxes
Social Security Contributions
Accounts Payable Outsourcing – Reliable, Compliant & Stress-Free
Managing Accounts Payable Outsourcing goes far beyond simply paying bills — it’s essential for sustaining strong supplier relationships, optimizing cash flow, and ensuring timely compliance. In the UAE, where employer obligations like social security contributions for UAE and GCC nationals are strictly regulated, businesses must stay vigilant. For example, UAE national employees require social security contributions of up to 20%–26% depending on the emirate, with employers bearing the majority share. In addition, these obligations apply even within Free Zones, making accurate payroll and accounts Payable Outsourcing management more complex.
At Almalia Consulting FZCO, we offer fully managed Accounts Payable Outsourcing services. Also, we handle invoice tracking, approvals, payment scheduling, reconciliation, and statutory deductions — so your records stay accurate and your payments are timely. Our solutions reduce risk, eliminate manual errors, and ensure compliance with UAE labor and tax regulations. Thus, free your team from back-office burdens and gain peace of mind knowing your payables are in expert hands.
What Documents are Required for Account Payable Outsourcing?
Trade License & MOA/AOA Copies – These legal documents help us verify your company’s jurisdiction (Mainland, Free Zone, or Offshore), registered activities, ownership structure, and any limitations that may affect supplier dealings or payment processing.
Supplier Contracts & Agreements – These outline the terms and conditions agreed upon with vendors, including payment schedules, discounts, delivery timelines, and penalties — all critical for validating and prioritizing payments.
Purchase Orders (POs) & Goods Received Notes (GRNs) – POs confirm the company’s official commitment to a supplier, while GRNs verify that goods or services were delivered as ordered. We match these to invoices before scheduling payments.
Supplier Invoices & Bills – Original, digital, or scanned copies of supplier invoices are essential for accurate entry into your accounting system, verification, and approval for payment.
Payment Vouchers, Cheque Copies, or Transfer Confirmations – These help us reconcile paid transactions, identify any outstanding amounts, and maintain accurate records of all disbursements made on your behalf.
Bank Statements & Online Banking Access (view-only) – We use your bank records to reconcile payments, confirm transaction dates, and monitor your cash flow so no invoice goes unpaid or duplicated.
Credit Notes & Debit Adjustments – If any suppliers have issued refunds, credits for returned goods, or pricing adjustments, we need the related notes to ensure your ledger reflects the true payable balance.
Vendor Master List – This list should include each supplier’s legal name, trade license number (if available), contact details, banking information, VAT registration number, and standard payment terms.
Accounts Payable Aging Report – A snapshot of all current outstanding supplier balances categorized by due date helps us prioritize urgent payments and avoid late fees or strained vendor relationships.
Access to Accounting Software or Ledger Files – Whether you use cloud-based systems like QuickBooks, Zoho Books, Xero, or traditional desktop software, access enables us to post entries, generate reports, and maintain up-to-date payables.
How We Help You – Accounts Payable Outsourcing
Invoice Verification & Recording – We cross-check every supplier invoice with corresponding purchase orders and goods received notes to validate the accuracy of charges. Only approved and verified invoices are recorded, ensuring your books reflect legitimate liabilities.
Payment Scheduling & Processing – Our team manages your supplier payments based on invoice due dates, agreed terms, and available cash flow. Thus, We help you avoid late fees, maintain early payment discounts, and preserve solid relationships with vendors.
Supplier Reconciliation & Dispute Management – We reconcile your vendor statements with your accounting records, identifying any unmatched entries, credit notes, or overpayments. If issues arise, we communicate with suppliers on your behalf to resolve disputes promptly and professionally.
Regular Payables Reporting – You’ll receive detailed accounts payable aging reports, payment schedules, and vendor-wise expense summaries. Also, These insights help you anticipate upcoming cash requirements and make better strategic decisions.
VAT & Compliance Checks – We ensure every invoice meets the UAE’s Federal Tax Authority (FTA) standards for VAT — including proper TRNs, invoice formats, and tax calculations — helping you claim input VAT with confidence and stay audit-ready.
Why Choose Almalia Consulting FZCO for Accounts Payable Outsourcing?
Specialists in UAE Accounting & VAT – With deep expertise in UAE accounting laws and VAT regulations, we ensure your supplier payments are recorded, reconciled, and filed in full compliance — supporting accurate VAT input claims and risk-free audits.
Cost & Time Efficiency – Managing payables in-house is time-consuming and often costly. By outsourcing to Almalia, you free your internal team to focus on growth-driving tasks while avoiding the expense of hiring and training additional staff.
Stronger Supplier Relationships – Prompt, accurate payments build trust and reliability. We help you maintain strong vendor relationships, avoid penalties or delivery disruptions, and even negotiate better terms by showing financial discipline.
Clear, Transparent Records – We maintain complete documentation for every invoice, approval, and payment — giving you peace of mind during audits, due diligence, or investor reviews. Your financial data is always organized and accessible.
Long-Term Financial Partner – We go beyond payables. Almalia Consulting offers comprehensive support in accounting, corporate tax, budgeting, and advisory, making us your trusted partner in financial clarity and business success.
Frequently Asked Questions:-
Can we still control approvals before payments are made?
Absolutely. However, You’ll retain full control over who gets paid and when. We simply take care of the data entry, validation, and payment preparation — nothing is processed without your explicit approval.
Do you handle payables for foreign suppliers and in multiple currencies?
Yes. We manage payables across AED and major foreign currencies, ensuring exchange rate considerations, regulatory compliance, and accurate accounting for international vendors.
Will this service support our VAT compliance?
Definitely. We also review each supplier invoice for UAE VAT compliance, ensure proper tax codes are applied, and help you maximize input VAT recovery, reducing the risk of penalties or FTA audit issues.
Can you work with our existing accounting software?
Yes. We integrate seamlessly with popular platforms like QuickBooks, Tally, Zoho, Xero, SAP, and others. If needed, we can also maintain independent ledgers and provide regular data exports.
How do we begin the process?
Just contact us for a no-obligation consultation. We’ll assess your current accounts payable process, identify pain points, and propose a tailored outsourcing solution designed to streamline your workflows and improve cash flow management.
